Privacy Policy

Who we are

This site, tomrutledgepresents.com, is run by Tom Rutledge, doing business as Tom Rutledge Presents ("we", "us", "our"), hosting trivia nights and events in Concord, MA, Harvard, MA, and the greater Boston area.

This policy covers the website. It does not cover the separate services we link to — Facebook, Instagram, and Substack each have their own privacy policies, and once you follow a link there you are on their turf, under their rules.

Information you choose to give us

There is no account to create here and nothing you are required to hand over in order to read the site. You may give us information in a few specific ways:

• Emailing us. If you write to us at the address on this site, we receive your email address, your name as it appears on the message, and whatever you choose to put in it. Those messages sit in an ordinary email inbox.
• The booking form on the Hire Us page. This one is worth explaining, because it does not work the way most web forms do. Nothing you type is sent to a server of ours. When you press "Send inquiry", the page assembles what you typed into a draft message and opens it in your own email program. You can read it, edit it, or throw it away. If you send it, we receive it as a normal email. If you close the draft, we never see any of it.
• Event reminders. If you fill in the reminder form, your name and email address are sent to Tom through FormSubmit. Tom uses that information only to add you to his event reminder list.
• Talking to us at an event. If you hand us a business card or tell us about an event you are planning, we keep that the same way anyone keeps a business contact.

Information collected automatically

We do not run analytics on this site. There is no Google Analytics, no advertising pixel, no Meta pixel, no session recording, and no tool of ours counting visitors or following them from page to page.

That said, no website is invisible. Our web host keeps standard server logs, the way essentially every web host does: the IP address a request came from, the time, the page requested, and the browser and operating system that asked for it. Those logs exist so the host can serve pages, block attacks, and keep the site up. They are handled under our hosting provider's own privacy terms, we do not use them to build any picture of individual visitors, and we do not combine them with anything else.

Cookies

This site sets no cookies of its own. We do not use cookies for advertising, analytics, or tracking of any kind, which is why you are not being asked to dismiss a cookie banner in order to read about trivia night.

The fonts the site uses are served from this site rather than fetched from Google, so simply loading a page here does not announce your visit to a font provider.

One exception is worth flagging in advance: we intend to embed a Google Calendar on the Contact page so the schedule lives in one place. An embedded calendar is loaded from Google, and Google may set cookies or receive your IP address when that part of the page loads, under Google's privacy policy rather than ours. The same is true of any social media feed we may embed later. Content embedded from another company is that company's to explain, and we will name each one here as it is added.

How we use what we have

We use the information described above to do the obvious things and nothing more:

• Reply to you — answer a question, quote an event, sort out a booking.
• Run events we have been hired for, which sometimes means keeping a contact's details on hand until the event is over.
• Send event reminders, if and only if you asked for them.
• Keep the site working and reasonably secure.
• Meet a legal obligation, in the unlikely event one applies.

We do not sell your information. We do not rent it, trade it, or hand it to advertisers or data brokers. There is no version of this business where that makes sense.

When information is shared

A small number of outside services touch this site or our correspondence, and they see only what they need to:

• Our web host, which serves the site and keeps the server logs described above.
• Our email provider, which delivers and stores the messages you send us.
• FormSubmit, which receives reminder form submissions and forwards them to Tom by email. FormSubmit says it retains submissions for 30 days.
• Anyone we are legally required to share with, if we ever receive a valid legal demand.

If we ever hand off the business to someone else, information held about clients and subscribers would go with it, and this policy would continue to apply to it.

Photos and video at events

Trivia nights and the events we host are public gatherings, and we take photos at them — winning teams, full rooms, the occasional dog at a dog show. Some of those photos end up on our Facebook and Instagram pages, on this site, or in promotional material for a venue or a nonprofit we worked with.

If you would rather not appear, tell us at the event or email us afterward and we will leave you out or take the photo down. We would rather you enjoy the night than worry about a camera.

How long we keep things

Email correspondence stays in our inbox on the same rough terms as any small business: inquiries that go nowhere get cleared out periodically, and records tied to an event we were paid for are kept as long as we may need them for tax or accounting purposes.

If you request event reminders, Tom keeps your name and email address on the list until you unsubscribe or ask us to remove it. FormSubmit says it retains the original form submission for 30 days.

Your choices and your rights

You can ask us what information we hold about you, ask us to correct it, or ask us to delete it. Email us and we will handle it — no form, no process, and no charge. We will do our best to answer within thirty days.

You can unsubscribe from event reminders at any time using the link in any reminder email, or by asking us directly.

Depending on where you live, you may have formal rights under laws such as the California Consumer Privacy Act or the EU and UK General Data Protection Regulation. We are a local business in Massachusetts and are unlikely to be covered by most of them, but we would rather simply honor a reasonable request than argue about whether we have to. So ask.

Children

Plenty of our events are family friendly, and kids are welcome at many of them. The website, though, is not directed at children, and we do not knowingly collect personal information from anyone under 13. If you believe a child has sent us personal information, email us and we will delete it.

Security

The site is served over an encrypted connection. We do not run our own visitor database or ask you to create an account. Reminder requests pass through FormSubmit and arrive in Tom’s email inbox.

Email is a different matter. Ordinary email is not a secure channel, so please do not send us anything genuinely sensitive — payment card numbers, government identification, and the like. We will never ask you to.

Changes to this policy

We will update this page when the site changes in a way that affects it — most likely when the email reminder list or the calendar goes live. The effective date at the top tells you which version you are reading. This policy was last updated on September 19, 2026.

Questions

Email us about anything in this policy and a person will read it.